Room Technology Updated: Summer 2021
Max Capacity: 20
Austin Peay 411
Your Room Contains
Classroom Resources:Instructor Resources:
- Control Panel: Desk Panel 1
- Cynap
- Cables:
- HDMI cable(s)
- VGA Cable(s)
- 1 Wall Monitor(s)
- 1 Ceiling Projector(s)
- Camera
- 1 Conference Microphone(s)
How To...
Display an Image on the Projector
- Tap the Turn System On.
- Plug in your laptop using the attached VGA or HDMI cable.
- Under Cynap Sources and Controls, Input Choice options, choose either HDMI 1 or VGA 1.
Note: If you plug in using VGA, make sure you also plug in your audio cable to have sound. - On the Cynap, tap the screen to bring up the + menu.
Note: You may need to use the keyboard and mouse to tap the screen in your classroom. - Under the + menu, choose Cynap Input. This will display the Input Source (HDMI or VGA) you chose.
When Finished
- Press the Home tab on the Control Panel.
- Select Turn System Off.
These instructions will help you to connect a device to the Cynap.
Go to our Cynap page in the Technology Training section for more advanced features of using Cynap.
Connecting Your Laptop Wirelessly:
- Connect your laptop.
- On Windows:
- Use the Windows Key + K Key to bring up the Project menu.
- Choose Connect to a wireless display.
- Choose the Cynap for your room.
- On MacBook:
- Select the Airplay icon in your menu bar to see available devices.
- Select the Cynap for your room.
- On Windows:
- Enter the 4-digit code that appears at the top of the Cynap screen on your laptop. Your laptop will appear on the Cynap screen.
Connecting a Wired Device:
Use these steps to display a device that is hooked up using an HDMI cable; this includes the document camera or a laptop.
| 1. On the Control Panel under the Cynap Input menu, select the device you want to display from the Cynap onto the projector. You can select from your document camera, laptop connected with HDMI or VGA, or Blu-ray player. Note: Your control panel may look different than the image on the right. |  |
| 2. On the Cynap screen, tap the screen and select the [ + ] button. |  |
| 3. Then, select Cynap Input to add the device previously selected on the Control panel. |  |
| 4. Your selected device will appear on the Cynap screen. If you are not in mirror mode, where the instructor screen is mirrored on the main screen, you can send the image over to the main projector screen by tapping the bottom menu of the window on the Cynap and choosing the Send to Projector button. Note: OIT recommends using Mirror mode to make things simpler. If you use Mirror mode, make sure you go to your home screen on the control panel and turn the system off, then turn the system back on at the beginning of class. This will reset your PIN code for Cynap so that previous users will not have the PIN code. |  |
The camera in your classroom can be controlled by the Control Panel in your room. You should see a Camera control button on the panel. This is usually under the Cynap menu. On this button, you can pan, tilt, and zoom in with your camera. In some classrooms, cameras may have preset controls that will move them to a set spot and zoom. Try out the controls available to you in your room.
Tip: if you are zoomed in, the pan and tilt will be more pronounced. Zoom out to have more control over the movement of the camera.
These cameras are set up to use with Zoom or Panopto, which you can access through the WebRTC app on your Cynap.
These conference-style systems are in classrooms to enable discussions during Zoom meetings or to allow audience comments to be recorded when using Panopto.
Tip: When muted, this microphone has a series of red lights around the top. Tap the mute/unmute button on the conference mic to unmute. When unmuted, it will have a green light on top.
- Participants can be as many as 10-20 feet away from the system and still be heard clearly. Softer spoken individuals should be closer to the system. Louder individuals may be picked up as far away as 20 feet.
- These systems do not amplify sound into the classroom.
Please note, because there is no instructor podium monitor in this room, you will need to use the provided mouse and keyboard to interact with the Cynap on the classroom projector screen located behind the instructor.
Use the mouse to tap the screen in order to bring up the + sign for the Cynap. You may need to tap the lower middle section of the screen to see the + sign.
These instructions will help you to hold a Teams meeting or record your lecture using Teams and Cynap in your classroom.
Step 1: On the Control Panel, display Cynap on the Projector.
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2A: Prepare to share the document camera or your device (example: laptop connected by HDMI or VGA).
On the Control Panel, ensure your Mirror Display is set to ON.
On the Control Panel, under the Cynap Input menu, choose what you want to display (HDMI, doc cam).
Note: you can share your laptop either wired or wirelessly on Cynap.
Step 2B: Share the document camera or your device (example laptop connected by HDMI or VGA)
Tap the Cynap screen and select [+] button
Tap Cynap Input to bring up the device you previously selected on the Cynap Input menu (laptop plugged in with HDMI or doc cam).
Step 3: Choose Microsoft 365
Step 4: Choose the Microsoft Teams icon
Step 5: Sign into your Microsoft 365 account using your UT email and password.
Note, you will need to authenticate using Two-Factor authentication.
Step 6: Start your meeting.
You can go to the Calendar tab and find a scheduled meeting, decide to start a meeting now and invite people to it, or start a call with individual people. Adjust your meeting settings.
Step 7: Select Join Now.
Remember to use the lapel mic in order to be heard on your recording or in your meeting.
Step 8: Select which open window you wish to share.
Note, this would be your laptop connected with HDMI or VGA or document camera chosen as Cynap Input or a wirelessly connected laptop, phone, or tablet.
Step 9: Under the More button, find Record and transcribe.
Tap Start Recording.
You can go back to the More menu to select Stop recording, but recording will also stop when you end the meeting.
Step 10: Your recording will be saved automatically to your OneDrive in a folder named Recordings (which can be accessed from any device that you can log into your OneDrive with).
Make sure to save your meeting recording before it expires; you can save it to your OneDrive or change the expiration date to a later date or never.
Printable PDF Instructions
These instructions will help you to record your lecture using Panopto and Cynap in your classroom.
Step 1: Display Cynap to the Projector
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2A: Prepare to share the document camera or your device (example: laptop connected by HDMI or VGA).
Ensure your Mirror Display is ON.
Under the Cynap Input menu, select what you want to display.
Step 2B: Share the document camera or your device (example laptop connected by HDMI or VGA).
Tap the Cynap screen and select the [+] button.
Select the Cynap Input icon to bring up the device you previously selected on the Cynap Input menu
Step 3: Choose WebRTC
Step 4: Choose the Panopto icon
Step 5: Log into UTK Canvas with your NetID and password using Two-Factor Authentication
Step 6: Choose the green Create button
Step 7: Choose Panopto Capture: Record in Browser
Step 8: Choose your laptop or other device previously added to Cynap by tapping the Screens and Apps button at the top of the Panopto page.
To change to a different source, select the Screens and Apps button again
Step 9: To record, tap the red circular Record button.
Step 10: To end the recording, tap the red square Stop button.
Step 11: Saving Your Recording
Recordings and Settings are automatically saved, however, you have the option to:
- Enter the name you wish to call your recording on the pop-up window.
- Choose the folder where you wish to save the recording.
- WAIT to close out the window until you see the green bar message in the upper left corner that says it is safe to close your browser window.
Printable PDF Instructions
These instructions will help you to hold a Zoom meeting or record your lecture using Zoom and Cynap in your classroom.
Step 1: On the Control Panel, display Cynap on the Projector.
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2A: Prepare to share the document camera or your device (example: laptop connected by HDMI or VGA).
On the Control Panel, ensure your Mirror Display is set to ON.
On the Control Panel, under the Cynap Input menu, choose what you want to display (HDMI, doc cam).
Note: you can share your laptop either wired or wirelessly on Cynap.
Step 2B: Share the document camera or your device (example laptop connected by HDMI or VGA)
Tap the Cynap screen and select [+] button
Tap Cynap Input to bring up the device you previously selected on the Cynap Input menu (laptop plugged in with HDMI or doc cam).
Step 3: Choose WebRTC
Step 4: Choose the Zoom Icon
Step 5: On the Zoom page, choose Create or Edit account to login with your NetID and Password
Note, you will need to authenticate using Two-Factor authentication.
Create or Edit Account allows you to start a recurring meeting.
Step 6: Select Join Audio by Your Computer
This may automatically join for you. However, if it does not, press the blue Join Audio by Computer button. Make sure you use the lapel mic. Make sure you unmute from the microphone icon on Zoom. Note you will not see the green indicator for sound until you have either started a recording or have someone in your meeting.
Step 7: Share Screen
Remember to use the lapel mic in order to be heard on your recording or in your meeting.
On the WebRTC window, choose the Share Screen icon at the bottom of the Zoom window.
Step 8: Select which open window you wish to share.
Note, this would be your laptop connected with HDMI or VGA or document camera chosen as Cynap Input or a wirelessly connected laptop, phone, or tablet.
Step 9: Record Your Presentation
Select the record button on the WebRTC window to record your Zoom presentation. Presentations are automatically recorded to the cloud and recordings will be copied over to Panopto for you.
Note, in some rooms, the room camera turns off when sharing the screen. To turn the camera back on, select Start Video again.
