Room Technology Updated: Summer 2023
Max Capacity: 214
Science and Engineering 307
Your Room Contains
Classroom Resources:Instructor Resources:
- Control Panel: Style 1
- 1 Document Camera(s) with LCD Controls
- Cynap
- Blu-ray
- Cables:
- 1 HDMI cable(s)
- 1 VGA Cable(s)
- Podium Monitor(s)
- 1 Ceiling Projector(s)
- Camera
- 2 Lapel Microphone(s)
- 1 Handheld Microphone(s)
How To...
Display on Screen:
- Tap Turn System On
- Tap Screen
- Choose the device you wish to display on the screen such as a laptop connected to HDMI 1 or VGA 1, the Blu-ray player, Doc Cam, or Cynap.
Note: the Blank Screen option will stop the currently selected image from projecting.
When Finished
- Tap Home
- Choose Turn System Off
The document camera located in your classroom allows you to easily display documents, objects, and simple demonstrations to an entire classroom and/or lecture hall.
Key Features:
- LCD touchscreen with menus to adjust your image
- Freeze frame, which freezes the image displayed through the projector system
- Split screen feature allows you to first freeze your image using the Freeze frame feature, then split the screen to show the frozen image side-by-side with a live image
- Rotate camera 90 degrees. Allows you to rotate the camera to demonstrate something too large to fit on the document camera table.
- Zoom wheel, which allows for closer details of the images or objects being projected
- Continuous auto-focus that adjusts as you zoom in and out to keep your image in clear focus
- A brightly lit working surface
- Loop-pull up for easy setup
How to Use the Document Camera:
- Lift up the document camera with the loop-pull and the camera should automatically turn on. If it does not, the power button is on top of the head of the document camera.
- Place your document or demonstration on the working surface
- Ensure auto-focus is enabled to have a continuous clear presentation
Other Resources:
Watch a video on the basic steps to using the Document Camera.
These instructions will help you to connect a device to the Cynap.
Go to our Cynap page in the Technology Training section for more advanced features of using Cynap.
Connecting Your Laptop Wirelessly:
- Connect your laptop.
- On Windows:
- Use the Windows Key + K Key to bring up the Project menu.
- Choose Connect to a wireless display.
- Choose the Cynap for your room.
- On MacBook:
- Select the Airplay icon in your menu bar to see available devices.
- Select the Cynap for your room.
- On Windows:
- Enter the 4-digit code that appears at the top of the Cynap screen on your laptop. Your laptop will appear on the Cynap screen.
Connecting a Wired Device:
Use these steps to display a device that is hooked up using an HDMI cable; this includes the document camera or a laptop.
| 1. On the Control Panel under the Cynap Input menu, select the device you want to display from the Cynap onto the projector. You can select from your document camera, laptop connected with HDMI or VGA, or Blu-ray player. Note: Your control panel may look different than the image on the right. |  |
| 2. On the Cynap screen, tap the screen and select the [ + ] button. |  |
| 3. Then, select Cynap Input to add the device previously selected on the Control panel. |  |
| 4. Your selected device will appear on the Cynap screen. If you are not in mirror mode, where the instructor screen is mirrored on the main screen, you can send the image over to the main projector screen by tapping the bottom menu of the window on the Cynap and choosing the Send to Projector button. Note: OIT recommends using Mirror mode to make things simpler. If you use Mirror mode, make sure you go to your home screen on the control panel and turn the system off, then turn the system back on at the beginning of class. This will reset your PIN code for Cynap so that previous users will not have the PIN code. |  |
The Blu-ray player is located inside the instructor podium and the basic controls area available on the control panel.
The Blu-ray player can play Blu-rays, standard DVDs and Music CDs coded for Region 1 - Canada, the United States and U.S. territories.
Getting Started
- Begin by using the control panel to turn the projection system on. If your classroom has multiple projectors, there will be more than one projection option at the top of the control panel.
- To enable the Blu-ray player, select which projector you wish to display the Blu-ray/DVD through and select DVD Player option.
- Load your Blu-ray/DVD into the player.
- Use the control panel to access the menu controls and select Enter to play a Blu-ray or DVD.
See this example for how the DVD controls will look on your control panel. Notice you can play, stop, pause, rewind, fast-forward and step ahead. You also have a subtitles on/off option. Use the circular menu for moving through the on-screen menu on your DVD.
The camera in your classroom can be controlled by the Control Panel in your room. You should see a Camera control button on the panel. This is usually under the Cynap menu. On this button, you can pan, tilt, and zoom in with your camera. In some classrooms, cameras may have preset controls that will move them to a set spot and zoom. Try out the controls available to you in your room.
Tip: if you are zoomed in, the pan and tilt will be more pronounced. Zoom out to have more control over the movement of the camera.
These cameras are set up to use with Zoom or Panopto, which you can access through the WebRTC app on your Cynap.
Lapel-style microphones are called Lavalier mics. Lavalier microphones are clipped to your shirt about 3-6 inches below your chin and come with a battery pack you can clip to a belt or slide in a pocket.
Tip: Adjust sound levels by going to the tab for in-room mics or microphones on the control panel. You can adjust the sound level for when you use Zoom or Panopto by going to the tab for Zoom/Panopto mic.
Each mic has been programmed to work with the audio system in your classroom. These mics will not work in other rooms because they have not been set to work with another room system and may also be incompatible with some of the equipment in that room. Please contact OIT if you need additional mics in your classroom.
Tip: when you switch the battery pack on, if the light is green, the battery charge is good. If the light is red, the battery is getting low.
To change the battery on this microphone, look for the small tab either on the side or bottom of the battery pack. Mics will take either D or AA batteries. These batteries should be available in the cable drawer of your podium. If you do not have batteries and need some immediately, contact the emergency line of the OIT HelpDesk at 865-974-9110. If you wish to just report that the room needs batteries for next time, please contact the main number of the OIT HelpDesk at 865-974-9900.
Handheld mics can be used by audience members as a to be heard better in the classroom or during a Zoom meeting or Panopto recording. Depending on the set up of your particular room, the mic may only be used either in the room or on Zoom or Panopto. Check your control panel to see what mics are available in Zoom or Panopto by choosing the Zoom/Panopto option. To check what mics are available over your classroom speakers, check the Room Audio button on the control panel.
If your mic needs batteries, unscrew the microphone from the base to add batteries. Mics will take either D or AA batteries. These batteries should be available in the cable drawer of your podium. If you do not have batteries and need some immediately, contact the emergency line of the OIT HelpDesk at 865-974-9110. If you wish to just report that the room needs batteries for next time, please contact the main number of the OIT HelpDesk at 865-974-9900.
This room has a manual control for raising and lowering the screen if you wish to write on the board while the projector system is on.
The switch is located behind the instructor podium to the left of the screen.
- Tap the up arrow to raise the screen.
- Tap the down arrow to lower the screen.
- Tap the stop button to stop the screen.
Note: When the system is turned on from the control panel, the screen will lower automatically. When the system is turned off from the control panel, the screen will raise up to the ceiling automatically.
These instructions will help you to hold a Teams meeting or record your lecture using Teams and Cynap in your classroom.
Step 1: On the Control Panel, display Cynap on the Projector.
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2 – Sharing a device plugged in with a wire or connected wirelessly.
Step 2A: Share the document camera or your device connected with a wired cable (example: laptop connected by HDMI, USB-C, VGA).
On the Control Panel, ensure your Mirror Display is set to ON.
On the Control Panel, under the Cynap Input menu, choose what you want to display (HDMI, doc cam, etc.).
Tap the Cynap screen and select [+] button
On the Cynap, tap Cynap Input (in some rooms this icon is labeled HDMI – even if you are plugged in with another device or using a different cable). This will bring up the device you previously selected on the Cynap Input menu from the control panel (laptop plugged in with HDMI, USB-C, doc cam, etc.).
Step 2B: Sharing a device connected wirelessly
On the Control Panel, ensure your Mirror Display is set to ON.
Follow these instructions to connect your device wirelessly.
Note: most MacBooks work best when connected wirelessly to Cynap. This will often prevent the green screen issue where the screen turns green when sharing.
(links open in a new tab)
Step 3: Choose Microsoft 365
Step 4: Choose the Microsoft Teams icon
Step 5: Sign into your Microsoft 365 account using your UT email and password.
Note, you will need to authenticate using Two-Factor authentication.
Step 6: Start your meeting.
You can go to the Calendar tab and find a scheduled meeting, decide to start a meeting now and invite people to it, or start a call with individual people. Adjust your meeting settings.
Step 7: Select Join Now.
Remember to use the lapel mic in order to be heard on your recording or in your meeting.
Step 8: Select which open window you wish to share.
Note, this would be your laptop connected with HDMI or VGA or document camera chosen as Cynap Input or a wirelessly connected laptop, phone, or tablet.
Step 9: Under the More button, find Record and transcribe. (optional step if you want to record)
Tap Start Recording.
You can go back to the More menu to select Stop recording, but recording will also stop when you end the meeting.
Step 10: Your recording will be saved automatically to your OneDrive in a folder named Recordings (which can be accessed from any device that you can log into your OneDrive with).
Make sure to save your meeting recording before it expires; you can save it to your OneDrive or change the expiration date to a later date or never.
Printable PDF Instructions
These instructions will help you to record your lecture using Panopto and Cynap in your classroom.
Step 1: Display Cynap to the Projector
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2A: Prepare to share the document camera or your device (example: laptop connected by HDMI or VGA).
Ensure your Mirror Display is ON.
Under the Cynap Input menu, select what you want to display.
Step 2B: Share the document camera or your device (example laptop connected by HDMI or VGA).
Tap the Cynap screen and select the [+] button.
Select the Cynap Input icon to bring up the device you previously selected on the Cynap Input menu
Step 3: Choose WebRTC
Step 4: Choose the Panopto icon
Step 5: Log into UTK Canvas with your NetID and password using Two-Factor Authentication
Step 6: Choose the green Create button
Step 7: Choose Panopto Capture: Record in Browser
Step 8: Choose your laptop or other device previously added to Cynap by tapping the Screens and Apps button at the top of the Panopto page.
To change to a different source, select the Screens and Apps button again
Step 9: To record, tap the red circular Record button.
Step 10: To end the recording, tap the red square Stop button.
Step 11: Saving Your Recording
Recordings and Settings are automatically saved, however, you have the option to:
- Enter the name you wish to call your recording on the pop-up window.
- Choose the folder where you wish to save the recording.
- WAIT to close out the window until you see the green bar message in the upper left corner that says it is safe to close your browser window.
Printable PDF Instructions
These instructions will help you to hold a Zoom meeting or record your lecture using Zoom and Cynap in your classroom.
Step 1: On the Control Panel, display Cynap on the Projector.
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2 - Sharing a device plugged in with a wire or connected wirelessly.
Step 2A: Share the document camera or your device connected with a wired cable (example: laptop connected by HDMI, USB-C, VGA).
On the Control Panel, ensure your Mirror Display is set to ON.
On the Control Panel, under the Cynap Input menu, choose what you want to display (HDMI, doc cam, etc.).
Tap the Cynap screen and select [+] button
On the Cynap, tap Cynap Input (in some rooms this icon is labeled HDMI - even if you are plugged in with another device or using a different cable). This will bring up the device you previously selected on the Cynap Input menu from the control panel (laptop plugged in with HDMI, USB-C, doc cam, etc.).
Step 2B: Sharing a device connected wirelessly
On the Control Panel, ensure your Mirror Display is set to ON.
Follow these instructions to connect your device wirelessly.
Note: most MacBooks work best when connected wirelessly to Cynap. This will often prevent the green screen issue where the screen turns green when sharing.
(links open in a new tab)
Step 3: Choose WebRTC
Step 4: Choose the Zoom Icon
Step 5: On the Zoom page, choose Create or Edit account to login with your NetID and Password
Note, you will need to authenticate using Two-Factor authentication.
Create or Edit Account allows you to start a recurring meeting.
Step 6: Select Join Audio by Your Computer
This may automatically join for you. However, if it does not, press the blue Join Audio by Computer button. Make sure you use the lapel mic. Make sure you unmute from the microphone icon on Zoom. Note you will not see the green indicator for sound until you have either started a recording or have someone in your meeting.
Step 7: Share Screen
Remember to use the lapel mic in order to be heard on your recording or in your meeting.
On the WebRTC window, choose the Share Screen icon at the bottom of the Zoom window.
Step 8: Select which open window you wish to share.
Note, this would be your laptop connected with HDMI or VGA or document camera chosen as Cynap Input or a wirelessly connected laptop, phone, or tablet.
Step 9: Record Your Presentation (skip this step if you want to just have a live meeting and not record)
Select the record button on the WebRTC window to record your Zoom presentation. If given the choice, please choose "record to cloud." Recordings will be copied over to Panopto for you as long as you have made that connection through Panopto.
Note, in some rooms, the room camera turns off when sharing the screen. To turn the camera back on, select Start Video again.
