Room Technology Updated: Summer 2024
Max Capacity: 16
Claxton 209
Your Room Contains
Classroom Resources:Instructor Resources:
- Control Panel: Wall Style 5
- Cynap
- Cables:
- HDMI cable(s)
- 1 Wall Monitor(s)
- Camera
- 1 Conference Microphone(s)
How To...
Display an Image on the Screen
- Tap Turn System On.
- Select Wall Plate.
- Plug in your laptop using the HDMI or VGA cable. The wall plate will detect your laptop.
Note: if you use VGA, ensure you have also plugged in the audio cable in order to have sound. - On the Cynap, tap the + button.
- From the Cynap + menu, choose Cynap Input to display the laptop.
When Finished
- Press the Home button.
- Choose Turn System Off.
These instructions will help you to connect a device to the Cynap.
Go to our Cynap page in the Technology Training section for more advanced features of using Cynap.
Connecting Your Laptop Wirelessly:
- Connect your laptop.
- On Windows:
- Use the Windows Key + K Key to bring up the Project menu.
- Choose Connect to a wireless display.
- Choose the Cynap for your room.
- On MacBook:
- Select the Airplay icon in your menu bar to see available devices.
- Select the Cynap for your room.
- On Windows:
- Enter the 4-digit code that appears at the top of the Cynap screen on your laptop. Your laptop will appear on the Cynap screen.
Connecting a Wired Device:
Use these steps to display a device that is hooked up using an HDMI cable; this includes the document camera or a laptop.
| 1. On the Control Panel under the Cynap Input menu, select the device you want to display from the Cynap onto the projector. You can select from your document camera, laptop connected with HDMI or VGA, or Blu-ray player. Note: Your control panel may look different than the image on the right. |  |
| 2. On the Cynap screen, tap the screen and select the [ + ] button. |  |
| 3. Then, select Cynap Input to add the device previously selected on the Control panel. |  |
| 4. Your selected device will appear on the Cynap screen. If you are not in mirror mode, where the instructor screen is mirrored on the main screen, you can send the image over to the main projector screen by tapping the bottom menu of the window on the Cynap and choosing the Send to Projector button. Note: OIT recommends using Mirror mode to make things simpler. If you use Mirror mode, make sure you go to your home screen on the control panel and turn the system off, then turn the system back on at the beginning of class. This will reset your PIN code for Cynap so that previous users will not have the PIN code. |  |
The camera in your classroom can be controlled by the Control Panel in your room. You should see a Camera control button on the panel. This is usually under the Cynap menu. On this button, you can pan, tilt, and zoom in with your camera. In some classrooms, cameras may have preset controls that will move them to a set spot and zoom. Try out the controls available to you in your room.
Tip: if you are zoomed in, the pan and tilt will be more pronounced. Zoom out to have more control over the movement of the camera.
These cameras are set up to use with Zoom or Panopto, which you can access through the WebRTC app on your Cynap.
These conference-style systems are in classrooms to enable discussions during Zoom meetings or to allow audience comments to be recorded when using Panopto.
Tip: When muted, this microphone has a series of red lights around the top. Tap the mute/unmute button on the conference mic to unmute. When unmuted, it will have a green light on top.
- Participants can be as many as 10-20 feet away from the system and still be heard clearly. Softer spoken individuals should be closer to the system. Louder individuals may be picked up as far away as 20 feet.
- These systems do not amplify sound into the classroom.
These instructions will help you to hold a Teams meeting or record your lecture using Teams and Cynap in your classroom.
Step 1: On the Control Panel, display Cynap on the Projector.
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2 – Sharing a device plugged in with a wire or connected wirelessly.
Step 2A: Share the document camera or your device connected with a wired cable (example: laptop connected by HDMI, USB-C, VGA).
On the Control Panel, ensure your Mirror Display is set to ON.
On the Control Panel, under the Cynap Input menu, choose what you want to display (HDMI, doc cam, etc.).
Tap the Cynap screen and select [+] button
On the Cynap, tap Cynap Input (in some rooms this icon is labeled HDMI – even if you are plugged in with another device or using a different cable). This will bring up the device you previously selected on the Cynap Input menu from the control panel (laptop plugged in with HDMI, USB-C, doc cam, etc.).
Step 2B: Sharing a device connected wirelessly
On the Control Panel, ensure your Mirror Display is set to ON.
Follow these instructions to connect your device wirelessly.
Note: most MacBooks work best when connected wirelessly to Cynap. This will often prevent the green screen issue where the screen turns green when sharing.
(links open in a new tab)
Step 3: Choose Microsoft 365
Step 4: Choose the Microsoft Teams icon
Step 5: Sign into your Microsoft 365 account using your UT email and password.
Note, you will need to authenticate using Two-Factor authentication.
Step 6: Start your meeting.
You can go to the Calendar tab and find a scheduled meeting, decide to start a meeting now and invite people to it, or start a call with individual people. Adjust your meeting settings.
Step 7: Select Join Now.
Remember to use the lapel mic in order to be heard on your recording or in your meeting.
Step 8: Select which open window you wish to share.
Note, this would be your laptop connected with HDMI or VGA or document camera chosen as Cynap Input or a wirelessly connected laptop, phone, or tablet.
Step 9: Under the More button, find Record and transcribe. (optional step if you want to record)
Tap Start Recording.
You can go back to the More menu to select Stop recording, but recording will also stop when you end the meeting.
Step 10: Your recording will be saved automatically to your OneDrive in a folder named Recordings (which can be accessed from any device that you can log into your OneDrive with).
Make sure to save your meeting recording before it expires; you can save it to your OneDrive or change the expiration date to a later date or never.
Printable PDF Instructions
These instructions will help you to record your lecture using Panopto and Cynap in your classroom.
Step 1: Display Cynap to the Projector
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2A: Prepare to share the document camera or your device (example: laptop connected by HDMI or VGA).
Ensure your Mirror Display is ON.
Under the Cynap Input menu, select what you want to display.
Step 2B: Share the document camera or your device (example laptop connected by HDMI or VGA).
Tap the Cynap screen and select the [+] button.
Select the Cynap Input icon to bring up the device you previously selected on the Cynap Input menu
Step 3: Choose WebRTC
Step 4: Choose the Panopto icon
Step 5: Log into UTK Canvas with your NetID and password using Two-Factor Authentication
Step 6: Choose the green Create button
Step 7: Choose Panopto Capture: Record in Browser
Step 8: Choose your laptop or other device previously added to Cynap by tapping the Screens and Apps button at the top of the Panopto page.
To change to a different source, select the Screens and Apps button again
Step 9: To record, tap the red circular Record button.
Step 10: To end the recording, tap the red square Stop button.
Step 11: Saving Your Recording
Recordings and Settings are automatically saved, however, you have the option to:
- Enter the name you wish to call your recording on the pop-up window.
- Choose the folder where you wish to save the recording.
- WAIT to close out the window until you see the green bar message in the upper left corner that says it is safe to close your browser window.
Printable PDF Instructions
These instructions will help you to hold a Zoom meeting or record your lecture using Zoom and Cynap in your classroom.
Step 1: On the Control Panel, display Cynap on the Projector.
Learn how to display Cynap on the projector. (This link will open in a new tab)
Step 2 - Sharing a device plugged in with a wire or connected wirelessly.
Step 2A: Share the document camera or your device connected with a wired cable (example: laptop connected by HDMI, USB-C, VGA).
On the Control Panel, ensure your Mirror Display is set to ON.
On the Control Panel, under the Cynap Input menu, choose what you want to display (HDMI, doc cam, etc.).
Tap the Cynap screen and select [+] button
On the Cynap, tap Cynap Input (in some rooms this icon is labeled HDMI - even if you are plugged in with another device or using a different cable). This will bring up the device you previously selected on the Cynap Input menu from the control panel (laptop plugged in with HDMI, USB-C, doc cam, etc.).
Step 2B: Sharing a device connected wirelessly
On the Control Panel, ensure your Mirror Display is set to ON.
Follow these instructions to connect your device wirelessly.
Note: most MacBooks work best when connected wirelessly to Cynap. This will often prevent the green screen issue where the screen turns green when sharing.
(links open in a new tab)
Step 3: Choose WebRTC
Step 4: Choose the Zoom Icon
Step 5: On the Zoom page, choose Create or Edit account to login with your NetID and Password
Note, you will need to authenticate using Two-Factor authentication.
Create or Edit Account allows you to start a recurring meeting.
Step 6: Select Join Audio by Your Computer
This may automatically join for you. However, if it does not, press the blue Join Audio by Computer button. Make sure you use the lapel mic. Make sure you unmute from the microphone icon on Zoom. Note you will not see the green indicator for sound until you have either started a recording or have someone in your meeting.
Step 7: Share Screen
Remember to use the lapel mic in order to be heard on your recording or in your meeting.
On the WebRTC window, choose the Share Screen icon at the bottom of the Zoom window.
Step 8: Select which open window you wish to share.
Note, this would be your laptop connected with HDMI or VGA or document camera chosen as Cynap Input or a wirelessly connected laptop, phone, or tablet.
Step 9: Record Your Presentation (skip this step if you want to just have a live meeting and not record)
Select the record button on the WebRTC window to record your Zoom presentation. If given the choice, please choose "record to cloud." Recordings will be copied over to Panopto for you as long as you have made that connection through Panopto.
Note, in some rooms, the room camera turns off when sharing the screen. To turn the camera back on, select Start Video again.
